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Vacancy at the FIAF Secretariat

Editorial Assistant

  • Full time
  • Initially for one year
  • Based in Brussels

The International Federation of Film Archives (FIAF) is seeking an Editorial Assistant to reinforce the team of its Secretariat based in Brussels. S/he works under the supervision of, and in close collaboration with, FIAF’s Senior Administrator, as well as with the Editor of FIAF’s Periodicals Indexing Project (P.I.P.). The Editorial Assistant, being a fully fluent English speaker with excellent understanding of French, will be working full-time at the FIAF Secretariat in Brussels, although some remote work may be possible. This position is initially offered for a period of one year, with the possibility of leading to a permanent contract.


Tasks and duties

  • Editorial assistance (copyediting, proofreading) in the production of the Federation’s publications, incl. the Journal of Film Preservation, the FIAF Bulletin Online;
  • Writing the minutes of Executive Committee meetings and General Assemblies, and other meetings as required
  • Assisting the Senior Administrator in the preparation of reports and correspondence with FIAF affiliates, Supporters, and other contacts
  • Indexing of various French-language journals from scratch for FIAF’s Periodicals Indexing Project (P.I.P.)
  • Editing of indexing of French-language journals provided by P.I.P. contributors, incl. possible translation of abstracts delivered in French
  • Assisting the P.I.P. Editor in various tasks, incl. updating of P.I.P. indexing guidelines and procedures
  • Responding to email requests received by the Secretariat
  • Adding and updating content to the FIAF website and FIAF’s social networks.
  • Performing other administrative for the FIAF Secretariat as required

 

Qualifications and Skills

Essential

  • University degree or equivalent work experience
  • Good computer skills (esp. Microsoft Office software suite)
  • Fully fluent English speaker, including a proven record of excellent writing skills in this language
  • Advanced-level knowledge of the French language, both oral and written
  • Demonstrable copyediting and proofreading skills in English
  • A good eye for detail
  • The ability to work to deadlines under pressure
  • The ability to work in a team
  • Time management and the ability to multitask

 

Desirable

  • Some interest in, and knowledge of, film history, the archiving field and FIAF’s activities
  • Previous publishing and/or other editorial work experience, including internships, is an asset

 

Recruitment process

Should you be interested in applying for this position, please email your CV (highlighting in particular your editorial experience) and a covering letter to FIAF’s Senior Administrator Christophe Dupin (c.dupin@fiafnet.org) by 3 December 2024.

We will let you know by 15 December if we have decided to invite you for an interview and possible tests. We expect this employment to start in early February 2025.

If you have any further questions about this recruitment process or the position, please don't hesitate to contact Christophe Dupin at c.dupin@fiafnet.org (please put “Editorial Assistant recruitment” in the title of your email).